privacy policy


1 Introduction

This privacy policy lets you know how we collect and process your data through your participation in our fitness program(s) and our website

Fit By Sonic is the Data Controller and we are responsible for your personal data. If you need to get in touch with us to discuss your personal data please either email: or call Marina on 07765 256 405.

It is important to us that the personal data we hold about you is accurate. If your personal data changes, please let us know, preferably by sending an email to

2 Data Processing

Fit By Sonic use the following methods to collect and process your personal (that can identify you) and sensitive (related to your health) data.

2.1 Physical Activity Readiness Questionnaire (PAR-Q) Form

The PAR-Q form contains personal (name, email address, contact details, next of kin) and sensitive (health status) data. The lawful ground to process this data is legal obligation. The data is processed to ensure it is safe for you to participate in the fitness program and as a requirement of our public liability insurance.

If you do not complete a PAR-Q form you will not be able to participate in any of our fitness programs.

2.2 Website

The Fit By Sonic website may collect personal (contact details, IP address) data. The lawful ground for processing this data is legitimate interest. The data is processed to answer questions and to improve the performance of the website.

2.3 Email Newsletter

Fit By Sonic send out occasional email newsletters containing information about changes to the class schedule (cancelled classes, new classes) and other information we believe may be of interest. The lawful ground for processing this data is legitimate interest. We want you to know when classes have been cancelled.

If you do not want to receive the newsletter please use the unsubscribe option included with each email or contact Marina ( 07765 256 405).

2.4 Other Processing

Third parties who provide services to Fit By Sonic (e.g IT, Legal, Accounting, Insurance) are required to be GDPR compliant and may process personal data only on our instructions.

Personal data may be disclosed to other health and fitness professionals to discuss your fitness regime and well-being.

Personal data may be shared with third parties who acquire some or all of Fit By Sonic.

We do not share your personal data with third parties for marketing purposes except with your specific consent.

3 Data Security

The security of your personal and sensitive data is important to us and we have processes in place to protect it and prevent unauthorized access. Processes also exist to inform you of a data breach where required.

4 Data Retention

We will only keep your personal data for as long as is required to satisfy for legal or reporting purposes.

5 Your Rights

Details of the rights you have over the processing of your personal data can be found online:

Should you wish to exercise those rights, please contact Marina ( 07765 256 405). In most cases requests will be processed within 30 days and without charge, unless the request is complex, clearly unfounded, repetitive or excessive.

6 Complaints

You have the right to complain to the Information Commissioners Office if you are not happy with how we have processed your personal data.

If you want to complain, please contact us first so we can try to correct it first.

The privacy policy may be updated from time to time.

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